25 Apr 2024

Full Time Procurement Officer at Namibia Dairies (Pty) Ltd

NAMIBIA DAIRIES (PTY) LTD – Posted by o4na@ Windhoek

Job Description


To procure material and services at the right price and quality and maintain availability. Convert Purchase Requisitions into Purchase Orders in line with agreed forecasts and planning to support business continuity.



  • Diploma in Supply Chain Management & Logistics with 2-3 Years experience in a similar field or
  • 5 years experience in a similar field in an FMCG environment.



  • FMCG specific experience



  • Procure material and services in line with agreed forecasts and planning goals by reviewing requirements on MRP
  • Promptly release purchase requisitions and create Purchase orders (24-hour turnaround or in line with the cycle times as set out in the procurement policy)
  • Run ZOTIF report (outstanding order report in SAP) weekly and follow up with Supplier on outstanding orders
  • Consider and ensure optimal inventory levels taking into consideration all supply chain constraints when purchasing to avoid and mitigate stockouts
  • Proactively communicate material/service availability, pending shortages, and possible solutions/alternatives to all relevant stakeholders.
  • Ensure stock availability by maintaining supplier contracts and  regular consideration of inventory master data
  • Support the Procurement Specialist in analyzing market trends, conducting price negotiations, and seeking cost-saving opportunities
  • Maintain good supplier and external stakeholder relations, i.e. Veterinary authorities, customs officials, etc
  • Ensure compliance with and educate end-users on the procurement policy
  • Facilitate the RFQ process for relevant needs/requirements
  • Submit monthly report to Procurement Specialist for cash flow management and stock coverage details.
  • Forward all Supplier invoices to Finance in time to ensure timeous payment to Supplier
  • Gather and consolidate information to support the Supplier evaluations (non-conformance, service, and delivery)
  • Liaise with relevant Project Managers about the lead time of material/equipment required/ordered
  • Receive claim supporting documents from the Goods Receiving Officer and commence the claim process
  • Issue, submit, and follow up on Commercial Claims with Suppliers
  • Monitor payment of claims and receive credit notes and forward to Creditors Clerk
  • Record all new claim information on the control sheet as required
  • Complete Supplier evaluation form and submit to the Procurement Specialist to support the vendor evaluation process (twice a year)
  • Provide information to the Procurement Specialist regarding packaging to support the optimization of TCO.
  • Ensure stock coverage and availability is constant, take into consideration forecasts and rate of sale, and provide recommendations and solutions to relevant stakeholders
  • Support the development, implementation, and improvement of processes and information systems by giving relevant recommendations to the Manager Procurement and Procurement Specialist.




  • Written communication – reports
  • Pro-active thinking
  • Learning ability/continuous learning
  • Stress tolerance/ resilience
  • Tenacity/perseverance/monitoring skill / internal control
  • Adaptability
  • Problem-solving skills / Sound judgment skills / Decision-making skills
  • Administration

How to Apply

  Closing date:  07 May 2024      O&L - a Great Place to Work. Applicants meeting our requirements are invited to apply. O&L Group of Companies is an Equal Opportunity Employer.     "This position is subject to a pre-employment screening and vetting process, and by applying for this position, applicants acknowledge that they are aware that the Company reserves the right to carry out screening and pre-employment vetting for all shortlisted applicants. Certificate of Conduct issued by the Namibian Police (not older than 6 months) may be required from all shortlisted applicants." Requisition ID: 3965

Job Categories: Procurement Jobs. Job Types: Full Time.


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