Procurement Officer at Namibia Dairies (Pty) Ltd

Posted by | July 31, 2023 | Procurement Jobs



To procure material and services at the right price and quality whilst maintaining 100% material availability. Convert Purchase Requisitions into Purchase Orders in line with agreed forecasts and planning to support business continuity.





  • Diploma in Supply Chain Management & Logistics with 2-3 years’ experience in similar field or more than 5 years’ experience in similar field in FMCG environment.


Preferred Advantageous


  • FMCG specific experience
  • Code 08 Drivers license
  • CIPS qualification



  • Procure material and services in line with agreed forecasts and planning goals by reviewing requirements on MRP
  • Promptly release purchase requisitions and create Purchase orders (24 hour turn around or inline with the cycle times as set out in the procurement policy)
  • Run ZOTIF report (outstanding order report in SAP) weekly and follow up with Supplier on outstanding orders
  • Consider and ensure optimal inventory levels taking into consideration all supply chain constraints when purchasing to avoid and mitigate stock outs
  • Maintain SAP contract and follow up on and take timeous corrective action on discrepancies from Supplier invoices
  • Proactively communicate material/service availability, pending shortages and possible solutions/alternatives to all relevant stakeholders
  • Ensure stock availability through maintaining supplier contract and  regular consideration for inventory master data
  • Support the Procurement Specialist in analysing market trends, conducting price negotiations and seeking cost-saving opportunities
  • Maintain good supplier and external stakeholder relations, i.e. Veterinary authorities, customs officials, etc
  • Ensure compliance with and educate end-users on the procurement policy
  • Facilitate the RFQ process for relevant needs/requirements
  • Submit monthly report to Procurement Specialist for cash flow management and stock coverage details.
  • Forward all Supplier invoices to Finance in time to ensure timeous payment to Supplier
  • Gather and consolidate information to support the Supplier evaluations (non-conformance, service and delivery)
  • Liaise with relevant Project Managers about lead time of material/equipment required/ordered
  • Receive claim supporting documents from Goods Receiving Officer and commence claim process
  • Issue, submit and follow up on Commercial Claims with Suppliers
  • Monitor payment of claims and receive credit note and forward to Creditors Clerk
  • Record all new claim information on the control sheet as required
  • Complete Supplier evaluation form and submit to Procurement Specialist to support the vendor evaluation process (twice a year)
  • Provide information to Procurement Specialist regarding packaging to support the optimization of TCO
  • Ensure stock coverage and availability is constant and takes into consideration forecasts and rate of sale and provide recommendations and solutions to relevant stakeholders.
  • Support the development, implementation and improvement of processes and information systems by giving relevant recommendations to Manager Procurement and Procurement Specialist.



  • Written communication – reports
  • Pro-active thinking
  • Learning ability/continuous learning
  • Stress tolerance/ resilience
  • Tenacity/perseverance/monitoring skill / internal control
  • Adaptability
  • Problem-solving skills / Sound judgment skills / Decision-making skills
  • Administration

Closing date:  11 August 2023

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