Position: Assistant Accountant: Accounts Payable
Reports to: Accountant: Accounts Payable
Department: Finance and Administration
Purpose of the Position:
To perform supporting accounting duties in the major accounting areas ranging from transaction processing, and reconciliation to analysis to reports.
Key Performance Areas:
- To perform administrative tasks as required within the Finance, departmental and support the accounting processes at a task level.
- Liaise with internal and external customers and provide, financial information for creditors queries
- Receive invoices for payment processing.
- Prepare payment for the accountant accounts payable, using the appropriate system
- Maintain aspect or components of financial records (i.e. invoices, insurance records, claims, disputes, etc.
- Develop a record keeping system that deals with the Fund’s accounting record requirements.
- Process all Forex payments and send to the Bank’s forex department.
- Maintain petty cash for the Head office for payment of small incidental expenditures
- In collaboration with the Accountant Accounts payment of small incidental expenditures.
- In Collaboration with the accountant accounts payable, process payroll files of employees and trustees
- Verify and ensure the corrections of s&t claims submitted.
- Attend to audit queries at the end of the financial year and provide requested documentation to external auditors as required.
- Ensure timely payments of statutory payments on or before the stipulated due date to avoid interest and penalties
- Keep up to date with organisational developments in the industry as well as all other relevant developments on national and internal level and propose innovations accordingly.
Job-related qualifications and experience:
- A degree in accounting
- Three (3) years accounting experience (accounts payable) NQF Level 7
The incumbent should have the following knowledge, skills and Attributes:
Knowledge of:
Accounting software, admin and banking procedures, creditors system, corporate governance, financial accounting, financial systems, payroll administration, pension fund rules and regulations, reconciliation, systems procedures, transaction processing and GAAP.
Skills:
Accounting, administration, analytical, customer user service detail problem solving, evaluation, feedback, financial, integrative thinking ability, interpersonal, listening, logical reasoning, planning, presentation, project management, reconciliation, report writing, time management and written and oral communication.
Attributes:
Assertive, calm disposition, detail consciousness, confidentiality, consistence, constructive, figures oriented, helpful, focused, independent worker and thinker, meeting deadlines, objectivity, patience, performance driven, reliable, results oriented, self stater, stress management, systematic and transparent.