Administration Jobs
Responsibilities:
- Ensuring the accuracy, timeous completion, submission, record and safe keeping of records, registers and returns for the Old Mutual Namibia (OMNAM) group of companies;
- Performs various administrative company secretarial duties/task for the OMNAM group of companies, inclusive of the compilation and distribution of Board sub-Committee Agenda packs and/or the taking and distribution of minutes;
- Manages and responds to company secretarial related queries relating to OMNAM group of companies, inclusive of submissions and returns to regulators and/or other supervisory bodies;
- Provide administrative support for the arrangement and organization of Board or Sub-Committee meetings, related functions, venue booking, travel arrangements and the like if and when required;
- Maintain strict confidentiality of documentation and information; and
- Provides general administrative support to the Central Finance as it relates to the company secretarial function
Experience and Qualifications:
- Namibian Citizenship;
- A Business or Law Diploma/Degree
- 3 years’ experience in the legal profession and/or company secretarial function
- Company Law and Company Secretarial experience shall be an added advantage;
- Flawless command of the English language;
- Strong technical, administration and conflict handling skills;
- Assertive self-starter with excellent communication and organisation skills; and
- Ability to work under pressure while maintaining high service levels.
Closing Date: 16 May 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
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Duty Description
- First line enquiries and queries services
- Telephone answering/handling services
- Budget/cost, daily subsistence and related administration services
- General administration and ad hoc support services
- Overall planner, meetings and events organizing and coordination
- Typing services
- Financial management
- Minutes taking
Experience and Qualifications:
- A Diploma in Administration/Secretarial or Similar (employees who are in possession of a 1 or 2-year Post-School Certificate or Diploma in Administration/Secretarial or similar, and who meet the experience requirement of 1 years in an administrative role, are eligible to apply)
- A total of at least one (1) years’ experience in a general administrative role
- Please note that the position requires the frequent use of a personal computer. Therefore, brining your own laptop will be an added advantage.
Closing Date: 16 May 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
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Grade: B4
Department: ND Warehouse
Line Manager: Indilemi Ambambi Ashipala
Location: Windhoek
Returns Controller
Grade: B4
Purpose of Position
The incumbent is responsible for to plan, organise, lead and manage all activities around stock returns and document control.
Qualifications & Experience:
- Grade 12 certificate with 2-3 years working experience in warehousing.
- Knowledge in warehousing, distribution and stock control.
- SAP knowledge will be an added advantage.
Key accountabilities:
- Responsible for returns planning and to determine the sequence of off-loading for returned trucks;
- Ensure that sufficient empty off-loading bays are available for the day’s expected returns in the Empties Yard;
- Receive crates, pallets and ullages and ensure that the stock is Off-loaded, sorted, moved into delivery cages and the crates and pallets returned are counted;
- Responsible for receiving completed SAP trip sheet from Driver;
- Check and verify ullages returned;
- Direct truck with product returns to the Warehouse/ Cooler and accompany the truck
- Perform daily stock counts and recons on SAP
- Investigate and resolve discrepancies with Supervisor Returns
- Manage compliance to required standards
- Manage housekeeping of the Empties Yard.
Closing Date:17 May 2023
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PURPOSE
To provide administrative & logistics support to the Supply Division and manage the Brewery Comparison System (BCS).
QUALIFICATIONS & EXPERIENCES:
- Degree in Information Technology/Finance/Business Administration and/or relevant production related qualification.
- A minimum of 4 years’ in Technical Administration with 1 year in depth experience in Data Analytics.
- Proficiency in Excel, SAP & Macros
- An understanding of Production and Supply Chain processes is essential.
- Knowledge in Brewmaxx & Tableau will be an added advantage
- Technical skills and experience in Brewing & Brewing Analytics will be an added advantage.
KEY ACCOUNTABILITIES:
- Data retrieval, processing, conversion, and reporting
- Report losses and cost related to key performance indicators and advise on deviations.
- Manage and maintain the Brewery Comparison data system.
- Prepare, present, and submit Brewery Comparison System reports.
- Maintain and improve Brewery Comparison System/Database.
- Responsible for Supply Chain Business Performance reporting
- Section head Incoming Material for Brewing, including Malt handling and storage as well as brewing waste removal and distribution to transporters and customers.
- Lead, coach and support direct reports.
SKILLS & ATTRIBUTES
- Pro-active thinking
- Learning ability/continuous learning
- Adaptability
- Problem solving skills.
- Analytical skills
- Planning and organising
- Project management
CLOSING DATE: 08 MAY 2023
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PURPOSE OF THE POSITION:
To ensure that quality assurance and control services meets both external and internal requirements, including legal compliance and customer expectations.
KEY ACCOUNTABILITIES
- Development of quality control plans.
- Liaise with procurement/Suppliers as to specific material requirements and certification.
- Ensuring compliance with class rules, regulations and legislation (IACS).
- Ensuring compliance with IMO regulations and legislation.
- Communicating standards and monitoring compliance (Weld procedures & Specifications).
- Ensuring procedures are properly understood and executed.
- Advise welding procedure as per drawing specification.
- Develop quality packs for projects.
- Raise and record all technical queries.
- Raise, record indemnities and ensure sign-off with client.
- Raise, record handovers and ensure sign-off with client Maintain quality records.
- Raise, record deviations to project responsible person and escalate when necessary.
- Liaise with Project Managers on technical requirements.
- Maintenance of welder qualifications/certification and weld procedure.
- Compiling and maintaining of redline drawings and weld maps.
- Negotiate with clients on technical terms (Industrial Specific).
- Select and arrange NDE requirements.
- Raise NCR’s and advise corrective action.
- Adhere to company quality standards and excellent engineering and quality management practices at all times.
- Adhere to company and legislative Health, Safety and Environmental standards.
QUALIFICATIONS & EXPERIENCE
- Level 1 Certificate in SAIW or equivalent.
- Minimum of 3 years relevant experience.
- MS VISIO
SKILLS AND ATTRIBUTES
- Personal credibility / Ethics
- Pro-active thinking
- Learning ability/continuous learning
- Stress tolerance/resilience
- Adaptability
- Problem solving skills
Closing Date: 05 May 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
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PURPOSE OF THE POSITION:
To facilitate and maintain an efficient and effective property lease administration process across the property portfolio..
KEY ACCOUNTABILITIES:
- Execution/ processing of new property documents, such as new leases, renewals, addendums, sessions, early terminations, etc.
- Prepare stamp duty and commission calculations for new leases and renewals.
- Maintain accurate and complete electronic filing in the Broll Online system.
- Responsible for all filing requirements of the lease department in accordance with applicable specifications
- Track, monitor and update all key lease dates (e.g. lease commencement, lease expirations, termination / renewal options), in accordance with alert notifications to ensure that all renewals and terminations are done on time.
- Monitor and manage deadline dates for document return to Property Managers and Landlords.
- Conduct preliminary desk top audits to ensure accuracy of all financial leasing information.
- Ensure tenant compliance to FIA.
- Prepare and distribute agreed upon monthly and ad hoc reporting packs.
- Drafting communications to Landlord and Tenant for all lease administration matters.
- Build and maintain effective relationships with external stakeholders.
QUALIFICATIONS & EXPERIENCES:
- Grade 12 plus a certificate or diploma in Business Management/Finance or a related field.
- 2+ years of experience in the Property Industry.
- Computer literate (MS Office).
- Ability to learn proprietary software programs.
- Leasing / Legal Administration or Properties experience essential.
SKILLS AND ATTRIBUTES:
- Work closely with the Manager Leasing Administration to develop relationships with other business units, external clients, and tenants.
- Establish and execute Lease Administration standards and processes that reflect “best in class” practices.
- Demonstrate leadership, communication, interpersonal relationship to partner and collaborate with others.
- Attend to queries accurately and on time, thereby ensuring excellent service delivery.
- Demonstrate high verbal and written communication abilities, organization skills, the ability to set priorities, and attention to detail.
Closing Date: 26 April 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
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PURPOSE OF THE POSITION:
To provide administrative support to the daily operation and objectives of the company’s creditor’s cycle as per standard operating procedures in order to honor the company’s financial obligations towards suppliers and service providers through accurate and timeous payments..
KEY ACCOUNTABILITIES:
- Scrutinize designated creditors’ invoices timeously to ensure compliance to VAT act.
- Capture claims designated stock invoices accurately and match to orders.
- Daily, weekly, biweekly, and monthly reconcile and allocate designated creditors’ accounts.
- Investigate, follow up and take corrective action regarding all reconciling items and discrepancies.
- Assist with compiling accurate and timeous GRIR list monthly.
- Perform general administrative duties.
- Provide the creditor controller with an age analysis report of suppliers with corrective action taken.
- Prepare timeous and accurate weekly and monthly creditor’s payments as per standard operating procedures.
- Perform month end closing procedures timeously as per planning schedule.
- Prepare designated audit recons and assist auditors with audits.
QUALIFICATIONS & EXPERIENCES:
- Grade 12 Certificate with Accounting/ Mathematics as a subject and atleast 2 years relevant finance experience.
SKILLS AND ATTRIBUTES:
- Problem solving skills..
- Ability to work under pressure.
- Planning and organising capabilities.
- Good organising skills.
Closing Date: 21 April 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
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Vacancy for a temporary Pre-Service Assistant Language and Cross-Cultural Coordinator (Closing Date: Monday, April 17, 2023 at 12:30pm)
OPEN TO: Namibian Citizens
POSITION: Assistant Language and Cross-Cultural Coordinator (1)
CLOSING DATE: 17 April 2023
Peace Corps, Namibia is seeking individuals to support requirements of language and cross-culture planning, presentations, and community integration during Pre-Service Training (PST) for an estimated contract period 5 months beginning on June 04, 2023 and ending December 08, 2023 for a total of an estimated 90 working days.
Peace Corps, Namibia is a U.S. Government Agency assisting Namibia in meeting its need for a trained and qualified work force in the education, community enterprise development, and health fields.
MAJOR DUTIES AND RESPONSIBILITIES
The duties of the Language and Cross-Cultural Coordinator include, but are not limited to:
- Language Instruction Assess general language proficiency of Invitees, Trainees, Volunteers. Assesses ability to effectively use language to perform specific Volunteer tasks. Shares ongoing assessment results with Trainees, Volunteers, and staff.
- Language Training Administration Works alongside the Language and Cross-Cultural Coordinator to motivate Volunteers with respect to on-going language learning
- Site and Volunteer Management Assess language learning needs and assess readiness to perform linguistically in his/her proposed Volunteer assignment.
Other
- Acts as backup to the Language and Cross Cultural Facilitator (LCC) and other staff, as required
- Participate in required training.
- Other tasks as may be assigned by the supervisor.
QUALIFICATIONS
Education: Completion of grade 12 certificate with 3 years or more informal/formal teaching experience/ Diploma in a field related to Teaching, Adult Education/Training. University degree preferred.
Prior Work Experience:
- At least three years of progressively responsible experience in relevant fields (teaching, adult education/training, interpretation/translation, etc.) is required.
- Strong experience (preferably three years or more) working closely with or supporting international students, volunteers, interns or others from a different culture, or significant experience working and living in a multicultural environment. Experience as a trainer and/or in the development of training programs is preferred.
- Experience in grassroots community development is highly desired.
Language Proficiency:
- Fluency in both spoken and written English required.
- Proficiency in one of more of Namibia’s local languages is desirable.
Skills and Abilities:
- Language teaching and curriculum development, delivery, and assessment.
- Experience with an American organization and/or culture desirable. Must also have a good knowledge of or interest in American culture and issues of cross-cultural differences.
- In depth knowledge of rural Namibia and the Namibian education system are a plus.
- Good computer skills in MS Office (Word, Excel, Power Point, and Outlook) are required.
Other
- Enthusiasm and aptitude to learn new IT platforms (Learning Space) for creating virtual language training modules.
- Counseling and networking skills are highly desirable.
- Good conflict resolution skills in a cross-cultural setting are desirable.
- A sound knowledge of community development issues and problems is necessary in order to develop appropriate language activities.
- Knowledge of participatory approaches to community development.
- Understanding of the traditional and modern dynamics of Namibian society.
APPLICATION PROCESS: Individuals meeting the minimum qualifications should submit a cover letter, detailed CV, and certified copies of qualifications to the following:
Email: NA01-HR@peacecorps.gov
Attn: Human Resources Specialist. Deadline for submission: Monday 17 April 2023.17:00pmt
The U.S. Government is An Equal Opportunity Employer
Vacancy for a temporary Pre-Service Training Secretary (Closing Date: Monday, April 17, 2023 at 12:30pm)
OPEN TO: Namibian Citizens
POSITION: Training Secretary (1)
CLOSING DATE: 17 April 2023
Peace Corps, Namibia is seeking individuals to perform requirements of language and cross-culture teaching during Pre-Service Training (PST) for an estimated contract period 5 months beginning on June 04, 2023 and ending December 08, 2023 for a total of an estimated 90 working days.
Peace Corps, Namibia is a U.S. Government Agency assisting Namibia in meeting its need for a trained and qualified work force in the education, community enterprise development, and health fields.
BASIC FUNCTIONS OF THE POSITION
- Types all official correspondence; collate and distribute correspondence as requested by Training Manager (TM)/Training Coordinator (TC);
- Types and updates official documents, including but not limited to: session designs, training sessions, cables, faxes, memos, reports and all other official correspondence as assigned by the TM or TC;
- Copy and file copies of all incoming reports, letters and completed forms from all correspondents;
- Serves as a Trainee Resource: locates relevant materials, answers cross-cultural questions, encourages host country language use, and assists Trainees in mastering skills necessary to adjust to living and working in Namibia;
- Maintains all training records and files;
- Uses a variety of office equipment, including photocopiers, fax machines, software applications, including Microsoft Word and Microsoft Excel, etc.
- Conducts simple maintenance on the machines such as fixing paper jams, changing ribbons, changing toner, developer, etc.
- Assisting in organizing and coordination of refreshments during Trainings.
MINIMUM QUALIFICATIONS REQUIRED
- Completion of Grade 12 or equivalent plus a pass with a D symbol in English
- Certificate or Diploma in office Administration (Secretarial Studies)
- Minimum of 2 years’ experience in office administration or relevant administrative field
- Excellent computer skills and familiarity with Microsoft Word and Microsoft Excel
- Commitment to professionalism and dependability
- Fluency in spoken and written English
- Knowledge of Peace Corps Namibia
This is a short term contract and not a permanent position.
APPLICATION PROCESS: Individuals meeting the minimum qualifications should submit a cover letter, detailed CV, and certified copies of qualifications to: U.S. Peace Corps, 19 Nachtigal Street, Ausspannplatz, Windhoek or Email: NA01-HR@peacecorps.gov
Attn: Human Resources Specialist. Applications will only be accepted during office hours: M-TH 7:30-17:15 and Friday 7:30-12:30. Deadline for submission: 12:30pm Monday 17 April 2023.
Faxed applications will not be accepted.
The U.S. Government is An Equal Opportunity Employer
Introduction:
Woker Freight Services (Pty) Ltd. is an equal opportunity employer with offices located in Walvis Bay and Windhoek. The Company is looking for a suitably qualified Clearing & Forwarding Coordinator for the ship spares operation based in Walvis Bay.
KEY ACCOUNTABILITIES
- Framing of Customs Bill of Entries for both Import, export and transit
- Maintain WFS customs bond, WIP and dormant entries
- Co-ordination of shipments with Customs, Port, and other related Authorities
- Liaison with overseas forwarding agents
- Attending to customer sales & queries
- Maintain all administrative requirements of the functions including that of quoting, invoicing, daily communication
QUALIFICATIONS & EXPERIENCE
- Knowledge in sea, road and air freight industry
- 3 – 5 years freight, cargo, customs and forwarding experience
- Experience in Oil & Gas projects would be an advantage
- Degree in logistics is an added advantage
- Computer literacy is essential (MS Office, EDI CargoWise Enterprise)
- Knowledge of the Customs computer systems; Asycuda World, CSS and cargo online tracking
- Fluent in English
- Grade 12 certificate
- Namibian citizen
- Code 8 driver’s license
Closing Date: 14 April 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below: