Administration Jobs
WHAT WILL YOU DO:
- Maintain an accurate filing system.
- Handling queries and effective distribution of communication.
- Preparing and obtaining supporting documents for journal entries.
- Successful administration of Debtors/Staff Accounts.
- Printing of invoices daily.
- Participate in bi-annual stock take if required.
- Perform other duties as reasonably assigned.
WHAT WE ARE LOOKING FOR:
- An energetic self-starter with excellent communication and interpersonal skills.
- Excellent administrative skills, communication & interpersonal skills.
- Must be service oriented, with a high level of integrity.
- Time management skills and reflect a high level of emotional intelligence.
REQUIREMENTS:
- Must have completed Grade 11 (New Curriculum) or Grade 12 (NSSC-O) with 22 marks.
- Minimum 2 years’ experience in the Retail or Construction industry.
- Knowledge of Secretarial Administration and Legal knowledge pertaining to Debtors.
- Computer literate – knowledge of the “Kerridge” computer system will be an added advantage.
Closing Date: 08 April 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
APPLY NOW>>
PURPOSE OF THE POSITION:
To identify hazards, assess risks to health and safety, put appropriate safety controls in place and provide advice about incident/accident prevention in order to meet Company goals in terms of responsibility towards its employees, customers, the environment as well as complying with legislative requirements.
KEY ACCOUNTABILITIES
- Monitor elements on the safety system and follow up on non-conformance with line management.
- Monitor action plans for improvements and issue monthly reports.
- Implement processes and procedures as per policy.
- Update, revise, improve and expand existing safe working procedures.
- Conduct site inspections to ensure adherence to standards and advise supervisors in this regard.
- Raise, record deviations to project responsible person and escalate when necessary.
- Full responsibility of all elements in safety file. (Update, maintain, implement)
- Audit and make sure responsible persons comply with safety system.
- Liaise with external service providers.
- Ensure that all operations conduct risks assessments.
- Identify, record deviations and ensure that corrective actions are taken.
- Conduct full investigations of incidents and accidents and advise on corrective action to be taken.
- Report and communicate incidents and accidents within 48 hours and ensure proper record keeping
- Verify completeness of incident report and investigations
- Identify and report work when performed in an unsafe area or in unsafe conditions to supervisor and escalate in good judgement.
- Coordinate and drive safety meetings on a monthly basis.
- Keep safety notice board updated at all times.
- Organize, plan and coordinate the internal and external auditing and inspection process
- Schedule audits and inspection plans in cooperation with line management.
- Register findings and consolidate reports accordingly.
- Monitor audit reports and drive corrective actions.
- Develop plans for improvement with line management.
- Monitor training needs as required by the client such as working-at-heights, permits to work, confined space, site specific driving licenses, safety inductions, monitoring medical certificates, basic rigging and slinging, first aid, fork lift licenses, overhead crane licenses, hi-up licenses on periodic basis.
- Ensure training plans are executed in liaison with the HR Department
- Measure and evaluate training outcomes.
- Maintain proper training records on site.
- Follow procedures as per policies.
- Liaise with management / emergency services during emergencies
- Report and follow up on emergencies
- Apply and encourage good housekeeping practices.
- Adhere to company/client and legislative Health, Safety and Environmental standards and cultivate a safety culture in your area of responsibility.
QUALIFICATIONS & EXPERIENCE
- Grade 12, with SAMTRAC
- 3 years’ experience in similar position.
SKILLS AND ATTRIBUTES
- Personal credibility / Ethics
- Pro-active thinking
- Learning ability/continuous learning
- Stress tolerance/resilience
- Adaptability
Closing Date: 14 April 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
APPLY NOW>>
| Closing Date | 2023/04/28 |
| Reference Number | WIN230324-3 |
| Job Title | Manager: Mayoral and Council Affairs |
| Department | Office of the Chief Executive Officer |
| Job Type Classification | Permanent |
| Location – Town / City | Windhoek |
| Location – Country | Namibia |
| Job Description | Purpose of the Job:
To oversee the strategic and administrative functions in the Office of the Mayor. Oversee the management of dairy, year planner. Prepare monthly Council speeches and events-specific speeches. Draft Annual Mayoral reports. Effective manahgement of all Council Advisory Committees, Council Forum and secretariat. Ensure effective implemenation of performance management within the office of the Mayor. Oversee the management of incoming/outgoing correspondence and office management. Oversee the management and implementation of events. Overall office management (human capital and financial resources) |
| Key Performance Areas | Key performance areas:
|
| Skills, Experience & Education | Requirements:
Qualification requirements: A Bachelors degree in Public Administration/Business Administration and or Social Science (e.g Organisational behaviour, human resources) and/or, Local Government Studies/Political Studies/International Relations and/or equivalent. Experience required: Five (5) years relevant job experience. Legal requirements: A valid Code B/BE driver’slicense. Knowledge required: Local Authorities Act (relevant sections), Standing Rules of Order, strategic plan, general office administration and management principles, events management, understanding of the organisational culture within the organisation. Skills: Very strong written and verbal communictaion skills, planning and organizing, administrative skills, analytical skills, inter-personal skills and emotional intelligence. Pre-appointment training as an added advantage: Supervisory or Management Development Programme or Local Authority Experience. |
APPLY NOW>>
JOB SUMMARY:
We are looking for an organized, outgoing, and matured Administrative Assistant/Receptionist. In this position, you will assist with a variety of clerical and administrative duties. Since you will be the first-person clients see as they walk through our door, we are looking for an individual who can maintain a professional appearance at all times.
KEY PERFORMANCE AREAS
- Switchboard
- Receive and welcome visitors and customers
- Respond to emails and manage mail correspondence
- Maintain office calendar
- Assist with quotations and invoicing
- Perform data entry and filing tasks
- Manage inventory of office/shop supplies
- Perform other general administrative tasks as needed
QUALIFICATIONS & COMPETENCE REQUIREMENTS:
- Grade 12 Certificate with a minimum of 25 points in 5 subjects
- Qualification in Administration will be an advantage.
- At least 3 years of administration or clerical experience
- English language proficiency
- Computer proficiency
- Experience with QuickBooks / sagesoftware will be an advantage
- Basic mathematics and accounting skills
- Organisational and time management skills
Interested candidates should email their resume to:
Email: hr@saffron.com.na
Closing Date: 06 April 2022
Only shortlisted candidate’s will be contacted and no documents will be returned.
Administrator Business Improvement – 24 months Fixed Term Contract
A vacancy exists for an Administrator Business Improvement on a 24 months fixed-term contract within the Business Improvement department reporting to the Manager Business Improvement. The successful candidate will be responsible for providing administrative support function to the Business Improvement Department by providing efficient and courteous services in terms of onboarding of Contractors and Consultants; arrangements of meetings and business travel; processing of invoices and orders and provide other general administrative support as required.
Key performance areas
• Maintaining Health, Safety and Environmental standards;
• Arranging site visits with relevant parties as requested by management;
• Engaging with consultants/contractors for on boarding requirements;
• Liaise with contractor management for onboarding of contractors/consults and issuing of access cards;
• Preparing international/local travel request and submit to relevant General Managers for approval outline the purpose of the trip together with intended expenses and itinerary;
• Processing all departmental purchase requisitions for goods and services to be delivered and ensure purchase orders are send to relevant suppliers/service providers;
• Identifying and implementing business process improvements within area of responsibility;
Minimum requirements of the role:
• Grade 12 with 20 points over 6 subjects.
• 2 -Year diploma in Secretarial or Office Administration qualification;
• Three (3) years’ experience as a Personal Assistant or experience in office administration environment;
• SAP experience is desirable;
• A valid code B driver’s licence;
• A Police certificate of conduct of not older than six months is required. A record will not automatically disqualify candidates.
Required Competencies and Skills:
• Good communication skills.
• Computer literacy.
• Assertiveness skills.
• Self-starter and taking initiative.
• Good coordinating and analytical skills.
• Excellent time management
• Planning and organizing skills
• Administrative skills.
Please take note that the recruitment process will be subjected to assessments (if necessary) which will form part of the selection process.
To apply
• Go to: https://career2.successfactors.eu/sfcareer/jobreqcareer?jobId=1043&company=rssinguran
• First time applicants select “new user” and register, then apply
• Registered users login and apply
Preference is given to candidates from designated groups in line with Company policy on employment equity.
Application closing date – 07 April 2023
APPLY NOW>>
Introduction:
Woker Freight Services (Pty) Ltd. is an equal opportunity employer with offices located in Walvis Bay and Windhoek. The Company is looking for a suitably qualified Administration Clerk for its operation based in Walvis Bay.
KEY ACCOUNTABILITIES
- Invoicing and payments
- Debtors and Creditors reconciliations
- WIP journal and reconciliation
- Petty Cash handling
- ISO duties
- General office duties
- Various ad hoc accounting/admin duties
QUALIFICATIONS & EXPERIENCE
- Qualification in Accounting will be an added advantage.
- 3 years admin experience in Debtors and Creditors.
- Computer literate (Microsoft Office) with advanced experience in Microsoft Excel
- Systems exposure to ACCPAC, EDI and Jarrison timeware.
- Logistics experience and understanding will be an advantage.
- Grade 12 certificate
- Namibian citizen
Closing Date: 07 April 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
APPLY NOW>>
| Closing Date | 2023/03/31 |
| Reference Number | WIN230324-1 |
| Job Title | Temporary Fixed Term External Relations Administrative Officer |
| Department | Office of the Chief Executive Officer |
| Job Type Classification | Temporary |
| Location – Town / City | Windhoek |
| Location – Country | Namibia |
| Job Description | PURPOSE OF THE JOB
Responsible for providing administrative support and protocol services in the Division: External Relations and Networking.
|
| Key Performance Areas | KEY PERFORMANCE AREAS:
|
| Skills, Experience & Education | REQUIREMENTS: Diploma in Business Administration/International Relations/Political Science with a minimum two (2) years relevant working experience. |
We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.
APPLY NOW>>
Introduction:
Woker Freight Services (Pty) Ltd. is an equal opportunity employer with offices located in Walvis Bay and Windhoek. The Company is looking for a suitably qualified Clearing & Forwarding Coordinator for the ship spares operation based in Walvis Bay.
KEY ACCOUNTABILITIES
- Framing of Customs Bill of Entries for both Import, export and transit
- Maintain WFS customs bond, WIP and dormant entries
- Co-ordination of shipments with Customs, Port, and other related Authorities
- Liaison with overseas forwarding agents
- Attending to customer sales & queries
- Maintain all administrative requirements of the functions including that of quoting, invoicing, daily communication
QUALIFICATIONS & EXPERIENCE
- Knowledge in sea, road and air freight industry
- 3 – 5 years freight, cargo, customs and forwarding experience
- Experience in Oil & Gas projects would be an advantage
- Degree in logistics is an added advantage
- Computer literacy is essential (MS Office, EDI CargoWise Enterprise)
- Knowledge of the Customs computer systems; Asycuda World, CSS and cargo online tracking
- Fluent in English
- Grade 12 certificate
- Namibian citizen
- Code 8 driver’s license
Closing Date: 31 March 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
APPLY NOW>>
Introduction:
Rennies Consolidated is an equal opportunity employer with offices based in Walvis Bay. The Company currently has a vacancy in its container depot division, and is looking for a suitable Yard Controller, to join its ranks as soon as possible. This position will report directly to the Depot Supervisor.
KEY ACCOUNTABILITIES
The Yard Controller will be responsible for the container yard and dry repair team, and controlling of the container yard processes/ flows according to established procedures and methods. Ensuring adherence to safety requirements by all parties on the yard.
- Oversight of container yard and structural repair teams and ongoing daily planning of output for each section
- Coordinate and plan container traffic (road and rail) – receiving, inspections, special instructions and repairs, FIFO stacking and releasing incl. bulk resupply and evacs.
- Allocation of handling equipment and responsible utilization and care thereof.
- Use of computer-generated container tracking system and documents, repair reporting, monitoring of stock levels, customer reporting.
- Coordinating container flows for repair bays and maintenance inspections.
- Controls for repair materials, tools, equipment, and work areas.
- Ability to resolve operational issues and promptly escalate when required.
- After hours and weekend overtime will be required
QUALIFICATIONS & EXPERIENCE
- 5 years’ experience in container yard operations or related.
- Computer literate, Microsoft Office (Word, Excel & Outlook).
- Grade 12 certificate and
- Driver’s license is mandatory
- Namibian Citizen
- Skills: High interpersonal and customer care
Closing Date: 31 March 2023
The company ONLY accept applications vis their career portal. Interested candidates can apply via the link below:
APPLY NOW>>
Job Responsibilities:
- Development of short- and long-term organisational goals, objectives, strategic plans, policies and operating procedures relating to Environmental and Social issues in line with the Sustainable Development Strategy and Environmental and Social Management System;
- Leads the implementation of environmental and social policies, practices and management systems;
- Monitor and evaluate the effectiveness of the environmental and social actions and effect changes required for improvement;
- Ensures compliance with environmental and social legislation, and other stakeholder standards and requirements;
- Develop Environmental, Social and Governance Reports for investors.
- Audit, analyse and report on environmental performance to internal and external clients and regulatory bodies;
- Promote and raise awareness, at all levels, of the impact of emerging environmental and social issues, and best practices, on corporate ethical and social responsibility;
- Focus on innovative thinking to ensure that environmental and social improvements deliver maximum benefit to the company, its employees and other stakeholders;
- Provide awareness to staff at all levels on environmental issues and responsibilities;
- Participate in environmental research;
- Negotiate environmental service agreements and manage associated costs and revenues
- Prepare necessary reports and present project progress on a monthly and annual basis or as required;
- Continuously update and implement the company’s Environmental and Social Management Policy (ESMP);
Candidate Profile::
- Demonstrated ability to grow and evolve in a competitive environment;
- High level of written and oral communication skills;
- Proven business acumen and statutory working knowledge;
- Proven ability to drive organisational change and service system reform in a complex environment;
- Leadership experience in developing and executing a strategic business plan, including developing and implementing policies, procedures, budgets and programs that fulfil the business plan;
- A history of implementing forward-thinking strategies, adapting to changing regulations, community needs and industry standards;
- Ability to operate a donkey cart as Santa Clause;
- Demonstrated superior skills in negotiation, collaboration and consultation;
- Must convey a professional, positive image and attitude;
- A self-starter and team player are essential with significant experience in the ability to lead, manage and work in a team environment;
- Trustco Group supports employees maintaining a healthy lifestyle. Therefore preference will be given to applicants with a healthy BMI
Qualifications and experience::
- Postgraduate Degree in Environmental Management or equivalent qualification;
- At least 3 (three) years’ experience as Environmental Officer;
- International work experience would be an advantage;
- Knowledge of Environmental, Social and Governance (ESG) requirements;
- Proficiency in Microsoft Office is required;
- Code 8 Driver’s License;
- A minimum requirement to be considered as a possible shortlisted candidate will be that the applicants must successfully pass the “Trustco Group Annual Integrated Reports Test” which will consist of multiple-choice questions from the annual reports of the group spanning a period of the past four (4) years.
If you are the perfect fit for this position, submit your CV and portfolio, with attached certified copies as proof of qualifications, to:
Email: hr@tgh.na
Closing Date: 27 March 2023