To oversee the strategic and administrative functions in the Office of the Mayor. Oversee the management of dairy, year planner. Prepare monthly Council speeches and events-specific speeches. Draft Annual Mayoral reports. Effective manahgement of all Council Advisory Committees, Council Forum and secretariat. Ensure effective implemenation of performance management within the office of the Mayor. Oversee the management of incoming/outgoing correspondence and office management. Oversee the management and implementation of events. Overall office management (human capital and financial resources)

• Provide professional advice and wide range of administrative support to the Mayor, Deputy Mayor and Council Members on matters pertaining to organistation’s policies, strategic plan, processes, culture etc.
• Speech writing for the Mayor, Deputy Mayor & Council and/or any related fuctions, research and report writing.
• Oversee th esecretaria of the Council Advisory Committees and Councilors Forum.
• Oversee the division, job activities, training, discipline of the staff members in the division.
• Oversee the budgeting, planning, resourcing, co-ordination and implementation of Mayoral/Councillor calendar & events.

Qualification requirements: A Bachelors degree in Public Administration/Business Administration and or Social Science (e.g Organisational behaviour, human resources) and/or, Local Government Studies/Political Studies/International Relations and/or equivalent.

Experience required:

Five (5) years relevant job experience.

Legal requirements:

A valid Code B/BE driver’slicense.

Knowledge required:

Local Authorities Act (relevant sections), Standing Rules of Order, strategic plan, general office administration and management principles, events management, understanding of the organisational culture within the organisation.

Skills:

Very strong written and verbal communictaion skills, planning and organizing, administrative skills, analytical skills, inter-personal skills and emotional intelligence.

Pre-appointment training as an added advantage:

Supervisory or Management Development Programme or Local Authority Experience.